Unlimited meetings and coordination time
Unlimited contact via email
Monthly email check-ins
Production of detailed itinerary
Confirm arrangements with Rental Company: Delivery date, arrival times, quantities of rentals, etc.
Detailed timeline sent one week prior to all vendors for review
Confirmation from all vendors
Vendor management (inquires, negotiations, bookings, payment reminders, etc.)
Review vendor contracts
Creation and execution of a design scheme
Assistance in ordering save-the-dates, invitations and all printed materials
Label, stuff and mail save-the-dates and invitations (postage fees will apply)
Track guest RSVP’s
Coordinate accommodations and transportation
General advice and consultation
Assemble and deliver guest welcome bags to one location, i.e. hotel (welcome gifts are purchased by the Client)
Assistance in tracking related expenses and staying on budget
Assistance in reserving a hotel room block (requires a 10+ room commitment)
Collect and coordinate final payments for specific vendors
Two coordinators for 8 hours the day of the event
Manage the flow and timing of the event
Act as a liaison between client and vendors
Access to GBE’s wedding decor
Custom wood signs by Lynde for decor or personal use
Set up all decor not handled by specific vendors
Manage vendor set up
Assisting entertainment providers in cue important event
Maintaining and coordinating timeline
Staying in contact with venue staff to ensure things are going smoothly